7 Details That Make a Difference in Designing the Reception Area of an Office Building

Business is a field in constant expansion, both in terms of innovation and the creation of new jobs, as well as focusing on the needs of employees and clients. In other words, with the rapid evolution of technology and information, entrepreneurs and large companies alike strive to provide an environment conducive to facilitating the scaling of operations in their respective fields.

From this perspective, more and more business people are focusing on the design of office spaces and environments where employees perform their duties. If they interact with clients or potential partners, the appearance of these spaces becomes even more critical, making the organization of a waiting area essential. In the following lines, you will discover some of the details that can make a difference in the reception area of an office building. 

1. The ambiance

When you step inside an office building for the first time, you are greeted by the reception area and its atmosphere. To ensure that visitors have a pleasant experience right from the start, it’s essential to create the right ambiance. This means maintaining a balanced temperature so that people feel neither too hot nor too cold.

The scent also plays a key role. It can influence mood as well as people’s attitudes toward their surroundings, so it’s important to delight them with the right aromas. Oriental notes, as well as a wide range of sweet, floral, or vanilla essences, are among the most popular choices for perfuming lobbies.

2. The color palette used

The color scheme of the reception area is probably the first thing that has a visual impact on clients or potential partners who enter the space. Here, you can creatively play with shades and choose either your favorite colors or some of the most well-known combinations of tones that can influence people’s decisions. In this sense, yellow, orange, and green are among the most popular choices.

Pastel colors like pink, beige, or light blue are also a good idea. Whatever mix of shades you choose, keep in mind that it should not be harsh on the eyes and, ideally, it should quickly remind visitors of your company’s logo. By doing so, it will be much easier for people to associate the brand identity right from the moment they enter the reception.

3. The furniture

Another aspect to consider when designing the reception area of an office building is the furniture used. In addition to matching it with the chosen color palette, it’s important to have the right amount of furniture. In other words, make sure to buy enough, but avoid overcrowding the space.

The reception staff will need chairs, desks, and small cabinets to store their belongings (which can be integrated into the desk or table). In addition, you should provide seating for visitors. Opt for two- or three-person sofas, as well as individual armchairs. The number of these pieces should be proportional to the flow of people who might be in the room at the same time. 

4. The area it covers 

The size of the reception area in the office building will influence several aspects of its design. Regarding the number of seats available for waiting, there should be at least 10 for a lobby that exceeds 100 square meters.

The area covered by the reception will also determine the type of air freshening device you should choose. Modern scent diffusers are now available, suitable even for the largest spaces. To save costs, it’s recommended to opt for a product that can cover up to 5000 square meters if the reception and offices are located in an open-plan space. 

5. „The treats corner”

As the name suggests, the “The treats corner” should be a part of any exceptional reception. It involves setting up a small space dedicated to snacks or drinks while people wait. This could include water, coffee, or tea, as well as candies, cookies, or pretzels. If your business is in the food industry, you can even offer the products you prepare, manufacture, or sell.

Designing a remarkable reception is done through attention to detail. Consider the first things people feel and see when they step into the room and put yourself in their shoes. Think about what smells, colors, or amenities you would like to be greeted by, and you will make the right choices.